Invoice Generation

Activity required : invoice.ro
Plug-in required : Invoice, Document

Invoices can be generated any time after work has started on a project.

Incremental Epic can produce:

running invoices - a snapshot of the commercial position of ongoing work;
staged invoices - payment demands for work to date, or a subset of finalised work
final invoices - final payement demand for all work once completed, either taking inot accout previous staged invoices or not.

Invoice generation is a special case of exporting tasks using the prices calculated by Epic or edited by you (see the pricing tutorial for more). You select which tasks you want to include on the invoice and click the 'export' menu option.

You then choose what format to export to. Out-of-the-box, Incremental Epic Microsoft Word and Excel options though you may have further options available if you have a custom plug-in for invoicing. The different options offer different formating choices but all invoice exports offer the following 'Price Options' that permit staged invoicing:

The default values (as shown above) will simply use the full price for each task every time an invoice is generated.

However if 'ignore previously invoiced amounts' is unchecked the price on the invoice will be the full price minus any amount recorded as previously invoiced.

If 'record invoiced amount' indicates whether to record the invoice amount. If so, the price put on the invoice will be recorded and added to any previous amount. This can be used the next time an invoice is generated.

An example:

This example task has a price of £4003.42 of which £1000 has already been invoiced.

If an invoice is generated using the default price options, the task's price will appear as £4003.42. However if 'ignore previously invoiced amounts' is unchecked, the price on the invoice will appear as £3003.42.

If 'record invoiced amount' is also checked the total invoiced (£1000 + £3003.42 = £4004.32) will be recorded and the next time the invoice is generated with the 'ignore previously invoiced amounts' unchecked, the proce will be £0.

Running invoices are produced in exactly the same way as other invoices. However if the projects's status is not 'Creating Invoice' or later and you include a [WATERMARK] notation on the Word template for the invoice, the invoice will be produced with a 'Running Invoice' watermark.